How can I set up hall schedules, instructor shifts, and breaks?

Each hall and instructor can have an individual or shared schedule — weekly, shift-based, or fixed-date. Breaks, vacations, and sick leaves are shown on the calendar — bookings during these periods are blocked, availability updates in real time.

Can instructors access only their own schedule and students?

Yes. Roles: Instructor, Manager, Administrator. Instructors see their own lessons and reports. Managers handle all schedules and reports. Administrators manage all system sections.

Are there reminders for students and no-show tracking?

Yes. SMS and Telegram notifications: booking confirmation, reschedule, cancellation, and reminders before class. The system tracks attendance and helps reduce no-shows.

What reports are available for studio owners?

Reports by employees, halls, and periods: number of bookings, attendance, student list, revenue, expected income, average check, and instructor efficiency. Segmentation by styles, groups, students, and statuses is supported.

Can I embed online booking on my website and social media?

Yes. The booking form can be embedded via widget or shared as a link for social media and messengers. UTM tags and separate links for specific groups and intensives are supported.

Automation for dance studios and dance schools

Automation for Dance Studios and Schools

Q: Can I separate bookings by level, age, and dance style?

Yes. Create separate lessons and groups (e.g., 'Hip-Hop Beginner 10–13', 'Salsa Intermediate 18+'), set prices, durations, and seat limits. Students only see relevant options and book available slots.

SmartBook is a cloud-based system for online booking and management designed for dance studios of any size — from a single hall to multiple instructors. Students can sign up for group or individual lessons through a website form or personal account, while administrators and teachers see a unified calendar, attendance, payments, and reports — all in one place.

The system supports precise duration and pricing settings for lessons, slot multiples (30/45/60/90 minutes), binding to specific halls and equipment, training levels (Beginner/Intermediate/Advanced), and age groups. This prevents schedule overlaps, ensures even hall utilization, and simplifies planning of seasonal intensives.

Why Dance Studios Choose SmartBook

The system increases group occupancy, reduces no-shows, and simplifies administrative work by automating key processes:

Online booking 24/7: only available time slots are shown based on lesson duration, hall, and instructor.
Group and individual lessons: flexible enrollment rules, seat limits, and quick group closure by administrators.
Flexible schedules: weekly, shift-based, or fixed-date timetables for each hall and instructor.
Roles and access: instructor, manager, administrator — only relevant sections and permissions.
Reminders: SMS and Telegram notifications for confirmations, reschedules, and class reminders.
Payments: single sessions, courses, or intensives with fixed or variable pricing.
Reporting: attendance, revenue, pending sums, instructor efficiency, and hall occupancy.
Student profiles: attendance history, level, trial lessons, debts, and notes.

Clear schedule management for instructors and halls

Tight Schedule Without Overlaps

SmartBook builds a timetable that respects instructor slot multiples and hall availability. If a lesson lasts 90 minutes, the system only offers appropriate time windows, avoiding idle 10–15-minute gaps between classes.

All updates occur in real time: reschedules, cancellations, extensions, and instructor or hall replacements instantly refresh availability while notifying both students and staff.

Group classes can have seat limits with auto-closure when full. Individual lessons allow students to select the instructor, level, and hall according to current availability.

Flexibility for any dance business format

Flexibility for Your Studio’s Workflow

SmartBook easily adapts to your studio’s operations and schedule:

One hall and one instructor — launch in just 15 minutes.
Multiple halls with shifts — balanced load without conflicts.
Groups by level and age — separate rules and pricing.
Combination of group and private lessons for each instructor: reserve hours for individual work and leave blocks for groups.
Workshops and intensives — fixed dates, full-course or per-class payment.
Hall rentals — availability scheduling, rates for residents and guest instructors.

Vacations, sick leaves, and technical breaks are accounted for in the calendar — bookings during these periods are automatically blocked, preventing human errors or double reservations.

Advantages for dance studio owners and administrators

Advantages for Owners and Administrators

Access from any device: admin, manager, and instructor dashboards.
Secure cloud data storage, activity logging, and role-based access control.
Reports by period: attendance, revenue, expected amount, average check, instructor efficiency.
Segmentation: by instructor, hall, style, group, student, lesson type, and status.
Templates for recurring classes and quick bookings for regular groups.
SMS and Telegram reminders — fewer no-shows and empty slots.
Attendance tracking: mark presence/absence, reschedules by studio rules.

All key metrics in one place: hall occupancy, popular instructors and styles, booking dynamics, and revenue forecasts. Manage your studio’s growth efficiently, minimizing phone calls and manual coordination.

Ready-Made Scenarios for Your Studio

Group classes: fixed duration, seat limit, levels, and age categories.
Private lessons (Solo/Duo/Couple): dedicated slots, pricing, and instructor selection.
Trial lesson: special or free price, automatic suggestion of nearest slots.
Workshops and intensives: pay per course or per class (no subscriptions).
Performance or wedding dance preparation: longer sessions, checklists, and reminders.
Hall rental: availability schedule, pricing for residents and external instructors.
Team rehearsals: recurring bookings by weekdays or fixed dates.

Each scenario can be configured within minutes: set the price, duration, instructors, halls, and slot rules — your schedule stays compact and predictable even during peak seasons.

Frequently Asked Questions

Yes. In SmartBook you can create separate lessons and groups (e.g., “Hip-Hop Beginner 10–13”, “Salsa Intermediate 18+”), set prices, durations, and seat limits. Students see only relevant options and can book available time slots.

Each hall and instructor can have an individual or shared schedule — weekly, shift-based, or fixed-date. Breaks, vacations, and sick leaves are displayed on the calendar — bookings during these periods are blocked, and availability updates in real time.

Yes. Assign roles as Instructor, Manager, or Administrator. Instructors see only their lessons, bookings, and reports. Managers have access to all schedules and reports. Administrators can manage all system sections.

Yes. SMS and Telegram notifications are available: booking confirmation, reschedules, cancellations, and reminders before class. This reduces no-shows, while the system tracks attendance and helps analyze group efficiency.

Reports by employee, hall, and period: number of bookings and visits, student list, revenue, expected amount (future bookings), average check, and instructor efficiency. Filters available by style, group, student, and status.

Yes. The booking form can be embedded via widget (script/iframe) or used as a direct link — suitable for Instagram*, Facebook*, messengers, and QR posters in your studio. UTM tags are supported to track booking sources and create separate links for groups or intensives. *Depending on platform link policies.

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SmartBook for dance studios: online booking, schedules, and reports in one place