Automation for Language Schools

SmartBook is an online booking and management system for language schools and educational centers. Support for individual lessons and group classes, convenient schedules, reminders, and analytics — all in one simple solution.

Manage your language school

Manage your language school easily and professionally

SmartBook is a system that automates the key processes of a language school. Online booking for courses and lessons, student management, teacher scheduling — all in one system.

Support for both individual lessons and group classes makes it easy to create a flexible schedule visible to both students and teachers in real time.

Why choose SmartBook for language schools

Why choose SmartBook?

SmartBook addresses the key needs of administrators and teachers in language schools:

  • Online booking and student registration
  • Convenient class calendar
  • Individual and group bookings
  • Flexible teacher schedules
  • Class reminders
  • Attendance tracking and learning history
  • Analytics by groups and teachers
  • Roles and access levels
Grow your school without extra workload

Grow your school without extra workload

The system shows group occupancy, number of students, payments, and course performance. You can easily combine individual lessons and group classes in one calendar.

This helps optimize schedules, monitor revenue, and grow your business without chaos.

Flexibility for any learning format

Flexibility for any learning format

SmartBook is suitable for schools of any size:

  • Private tutors
  • Small language studios
  • Online schools
  • Centers with group courses
  • Large educational networks

Whether you work alone or manage an entire network — the system easily adapts to your format.

Benefits for school owners and administrators

Benefits for school owners and administrators

  • Access from any device
  • Secure cloud storage
  • User-friendly interface for teachers and students
  • Reports on individual and group classes
  • Automation of recurring lessons
  • Revenue and workload monitoring

You always have all the information at hand: upcoming lessons, expected revenue, and statistics for students and teachers. Everything updates in real time.

Frequently Asked Questions

Sign up in the system, add branches, teachers, courses and class schedules. Then configure lesson types — one-on-one lessons and group classes, levels and lesson duration. After that you can open online booking for students via the SmartBook mini-website or place a link/widget on your website and social media.

Yes. SmartBook is suitable for large language centres as well as small studios and private tutors. You can manage schedules, a student database, online booking and payments even for a single teacher or a small team.

Yes. The system lets you store student data: contact information, language level, selected courses, group and teacher. Attendance and lesson history is saved, which helps track progress and offer course renewals or additional programs at the right time.

A student chooses a course, learning format (individual or group), a teacher if needed, and a convenient time in the online calendar. Only available time slots are shown, taking into account lesson duration, group schedules, teacher workload and your school policies.

Yes. You can create groups with a specified level (for example A1 or B2), schedule, maximum number of students and a teacher. The system helps you track group capacity, attendance and course renewals, and combine group classes with one-on-one lessons in a single calendar.

SmartBook lets you record payments for lessons and courses, work with passes or packages and control the number of used and remaining lessons. You can also mark attendance, absences and rescheduled lessons to see the real workload and revenue for each course and student.

Yes. SmartBook runs in a browser on phones, tablets and computers. Administrators and teachers can check schedules, bookings, group and student load, as well as key metrics for the school from anywhere with an internet connection.

You can start with free use, test the system in your language school, online project or private tutoring practice, and then choose a suitable plan on the pricing page. Switching to a paid plan is done online and does not require stopping work or migrating data.

Ready to succeed?

Try it for free and feel the difference from day one

Start for free
Grooming salons Dance studios