Automation for Fitness Clubs

SmartBook for fitness clubs: booking, schedules, analytics — all in one place

SmartBook helps you manage your club without chaos: online booking for personal training and group classes, flexible schedules for trainers and halls, client reminders, revenue and efficiency reports. Everything runs from the cloud and is accessible via phone, tablet, or computer.

Replace scattered spreadsheets, notebooks, and chats with one single system. Configure services, duration and pricing, employee roles (trainer, manager, administrator), individual and group schedules. The system automatically shows available booking slots based on service duration and trainer availability, while clients can quickly book via the website form or personal account.

Why do fitness clubs choose SmartBook?

We took into account the daily tasks of clubs and studios: personal training, yoga and pilates, strength classes, cycle training, stretching, and more. SmartBook removes routine tasks from administrators and trainers and helps the owner see the real workload picture.

• Online booking for personal and group sessions
• Flexible schedules by weekdays, shifts, or fixed dates
• Trainer and hall occupancy calendar
• Reminders and notifications via Telegram and SMS
• Client history and booking records for better service
• Roles and access rights: trainer, manager, administrator
• Reports by staff, services, clients, and statuses
• Cloud access from any device, no software installation

Every feature solves a specific task: speeds up booking, reduces no-shows, simplifies workload planning, helps find “empty slots” and fill them with the right offers.

The perfect time slot for every client

SmartBook considers service duration and slot rules. If a trainer conducts sessions only by the hour, the system will show clients exactly those time slots. For group classes, you can set class duration and hall capacity, while for personal training — specify the service type and trainer.

Clients see only available times and book instantly, while trainers view their up-to-date calendars. Administrators spend less time on calls and messages, focusing on service and sales.

Flexibility for any fitness business format

SmartBook is equally suitable for a boutique studio with one hall or a club with a large team of trainers. Configure roles, pricing, durations, and schedules — the system adapts to your format and scale.

• Personal training (strength, functional, rehabilitation)
• Group classes: yoga, pilates, cycle, HIIT, stretching
• Trainers by specialization and levels — from beginners to PRO
• Seasonal schedules, shifts, and fixed dates
• Unified schedule for all trainers and groups — transparent tracking and control

Cancellations, rescheduling, trainer vacation or sick leave — everything is accounted for: bookings are automatically closed for these periods, and the administrator sees an updated availability picture without manual changes.

Analytics that help you grow

Track your club’s key metrics by staff, services, and time periods. See who booked what, how many sessions were completed, how workload changes, what profit is already earned, and what revenue is pending from future bookings.

• Reports by trainers: workload dynamics and efficiency
• Segmentation by services, clients, and statuses
• Revenue forecast from existing bookings
• Data export and summary reports for management meetings

With such transparency, it’s easier to build team motivation, plan schedules, identify bottlenecks, and fill weak hours with the right offers.

Benefits for owners, administrators, and trainers

• Cloud-based access — work from anywhere, on any device
• Intuitive interface without long staff training
• Roles and access rights: security and order in data
• Branded online booking page for website and social media
• Control of workload and future revenue by schedule
• Notifications via Telegram and SMS to never miss anything

Trainers get personal access: view their bookings, reports, and notifications, and can book clients themselves. Managers oversee bookings and tasks for the whole team, while administrators manage all club sections and settings.